How it works

Docuo’s conventional replacement tags can be added to Microsoft Office 365 documents (Word, Excel, PowerPoint) with the following syntax:

<@FieldGroup:Field>

Each time Docuo processes a document, it replaces these tags with the corresponding field values.

If you subsequently change the value of those fields, Docuo can replace these values back into the Office document with the “Replace tags” action or when publishing a new version.

Although this behavior is useful in most situations, it prevents users from freely editing the already replaced texts. Thus, if a new tag replacement occurs, your changes may be overwritten as well.

For example, if you are composing a smart document template using tags, you will want users to be able to freely edit the resulting document, without worrying about replaced text, and delete or change any part of the document.

For these cases there are single-use replacement tags.

These tags have a syntax very similar to conventional tags. Simply, the @ is replaced by a #:

<#FieldGroup:Field>.

Single-use tags are also replaced with the corresponding values when processing the document. However, they do not keep any markers with the generated text and will not be replaced again in the future even if the fields change or further “Replace tags” actions are executed.

You can combine conventional and “single-use” replacement tags according to your needs in the same template.

 

 

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