{"id":1463,"date":"2018-10-21T21:33:54","date_gmt":"2018-10-21T20:33:54","guid":{"rendered":"https:\/\/www.r2docuo.com\/en\/blog\/?p=959"},"modified":"2021-07-23T11:40:01","modified_gmt":"2021-07-23T11:40:01","slug":"using-electronic-signatures-to-ensure-security-and-authenticity","status":"publish","type":"post","link":"https:\/\/www.r2docuo.com\/en\/using-electronic-signatures-to-ensure-security-and-authenticity","title":{"rendered":"Using electronic signatures to ensure security and authenticity."},"content":{"rendered":"

So you have spent a lot of time, resources and negotiations to finalise the offer or proposal for a potential new client, that all important document with so much information and details is ready to be sent…<\/p>\n

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Between you and your client you have revised and created version after version so now how do you ensure this one is the final one and by you?<\/strong><\/p>\n

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Traditionally you would sign the document yourself or even further back in time use your insignia, now with todays technology you can still have your brand and signature on each document you create but how do give it that final seal of approval to exhume authenticity?<\/strong><\/p>\n

We use what is called electronic signatures<\/strong> these are attached to a document and hold the same legal standing as a handwritten signature. They must stick to the requirements laid out by the governing regulation, here in the European Union for example we follow the regulations laid out by eIDAS<\/strong> (electronic Identification, Authentication and trust services<\/em>) you can find out more information on this regulation here.<\/a><\/p>\n

This is a great way to show to your clients that you appreciate privacy and authenticity but, more than that, electronic signature of PDF documents using certificates ensure two important things for any document reader:<\/p>\n

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  1. You or your organization was the author of the document<\/strong><\/li>\n
  2. The document was not altered after being electronically signed<\/strong><\/li>\n<\/ol>\n

    Today I will show you briefly on how to set up your electronic signatures in Docuo<\/a> document management doftware and how to use them.<\/p>\n

    Setting up your signature<\/h3>\n

    You will need to add your digital certificate(s)<\/strong> and create a signature through the electronic signatures manager. This is available to your Docuo administrators from the wrench button in the desktop application.<\/p>\n

    You will introduced to a window with two sections…<\/p>\n

    \"\"<\/a><\/p>\n

    The first section (1<\/span>) is where you upload your digital certificate<\/strong>. Here you enter the name, file and password of your certificate and also select the algorithm your certificate adheres to.<\/p>\n

    The second section (2<\/span>) is where you create a signature for that certificate. This will be information you supply to cement the user(s) who can electronically sign documents allocated with the digital certificate<\/strong>.<\/p>\n

    Here you can:<\/p>\n