{"id":649,"date":"2026-04-02T12:50:32","date_gmt":"2026-04-02T11:50:32","guid":{"rendered":"https:\/\/www.r2docuo.com\/en\/blog\/?p=649"},"modified":"2026-09-04T23:48:43","modified_gmt":"2026-09-04T22:48:43","slug":"what-is-a-record-keeping-policy","status":"publish","type":"post","link":"https:\/\/www.r2docuo.com\/en\/what-is-a-record-keeping-policy","title":{"rendered":"Document Retention Tables: a guide for companies and how to automate them"},"content":{"rendered":"

R2 Docuo is the Document Management System used by everyone from SMEs to large companies to organise, automate and control the Document Retention Tables in their organisation.<\/em><\/p>\n

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\"Mobile<\/div>\n
\"Original<\/div>\n
\"Grupo<\/div>\n
\"Engie\"<\/div>\n
\"Capital<\/div>\n
\"Anticimex\"<\/div>\n
\"Newtral\"<\/div>\n
\"TUV<\/div>\n
\"Applus+\"<\/div>\n
\"RACE\"<\/div>\n
\"Gas<\/div>\n
\"Junta<\/div>\n<\/div>\n<\/div>\n<\/section>\n

SEE DOCUMENT MANAGEMENT SYSTEM<\/b><\/a><\/p>\n

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Document Retention Tables<\/strong> (DRTs), also known in English as records retention schedules, are an archival instrument defined by the ISAD-G<\/strong><\/a> standard (General International Standard Archival Description) used to control the lifecycle of documents in an organisation.<\/p>\n

Without a DRT, your company either destroys documents too early or keeps them indefinitely, with the legal and cost risk that entails. R2 Docuo is a Document Management System<\/a> that automates their application.<\/p>\n

Understanding Document Retention Tables<\/h2>\n

Business activity generates different documents day after day: invoices, contracts, minutes and so on. These are created, used and later stored or destroyed, but how long should we keep each type of document?<\/p>\n

Archival practice advises separating documents into current, intermediate and historical archives, according to their category and how much need there is to preserve them:<\/p>\n