Store your organization's contracts in one place, use automatic workflows and Kanban boards to reduce manual tasks and visually monitor the status of contracts.
Upload your Microsoft Word® templates into R2 Docuo and include labels that will be auto-filled with the contract data.
Use a single web form to receive internal requests. The relevant parties will receive emails regarding approvals or change requests.
eSignatures come with full legal validity; you can also use manual signatures or digital certificates (eCertificate).
Notify promoters and parties of key moments in the life of the contract. Prevent missed deadlines.
R2 Docuo integrates natively with Microsoft Office 365® to generate contract drafts for review, or final PDF versions that are ready for signing, using your own contract templates.
Upload your organization’s contract templates into R2 Docuo and you can organize them according to category, version, or purpose. By inserting labels into the templates, specific information can be automatically entered into the document relating to the contract. This process substantially reduces human error rates.
In corporate legal practices it is common to sign several contracts with the same parties: clients, suppliers, collaborators or employees. R2 Docuo has a database of parties and counterparties that helps you reuse the data for future contracts. When you create a new contract, simply select the parties and their data will be automatically transferred to the new document.
In R2 Docuo, each contract has a specific data sheet with the necessary data fields according to their type. You can create as many contract types and fields as you need. When you create a new contract, you can fill in its fields and R2 Docuo will automatically generate the document, either as a draft with a .docx extension for review, or as a ready-to-sign PDF file.
According to recent studies, 30% of emails in legal teams are related to incomplete requests for the creation or revision of contracts by other company departments (i.e. missing data). Another 40% of emails relate to the review and approval process. This means these that the vast majority of emails are simply about time-consuming procedural contract considerations. R2 Docuo cuts the volume of both these types of communications in half.
Contract promoters (other people in the organization) no longer need to send email requests to the legal department. R2 Docuo CLM offers an intelligent form in which users can choose the type of contract and the task to be carried out. The system will then collect & consolidate all the necessary information according to the type of contract selected.
The legal team indicates the promoter, the reviewers and the parties to the contract. R2 Docuo creates and sends all emails automatically at the right time. Each email carries links so that the people involved can approve, review or request changes to the contract with one click, even from their mobile devices.
Legal teams know the importance of saving all versions of a contract document. R2 Docuo stores each change made to a contract and names the files automatically to distinguish them. You can access the change history of a contract at any time and go back to prior versions.
Electronic signatures in Europe are regulated by the Electronic Identification and Trust Services for Electronic Transactions (eIDAS). This regulation establishes the different ways to sign a document remotely throughout the EU and by extension in most western countries. R2 Docuo offers all electronic signature modalities within the scope of this regulation:
This mode offers the cleanest signing experience for users. The signer receives an email with a signature link. Once they pass a validation process to prove their identity (via a password or code on their mobile phone), they are able to view the document and simply trace a signature right on their mobile phones.
The process data is certified and stored by R2 Docuo. R2 Docuo’s eSignature complies with the AES (Advanced Electronic Signature) type of the eIDAS regulation.
Digital certificates are files issued by recognized certification authorities, whose purpose it is to verify the identity of the people who request it. These certificates (typically with a .pfx extension) can be used to sign documents in PDF format. R2 Docuo allows the signing of contracts in PDF format with digital certificates provided by the user.
The signing can be done using certificates installed on the user’s computer or even by uploading the certificate to carry out massive signing operations on our servers. The eCertificate R2 Docuo signature complies with the QES type (Qualified Electronic Signature) of the eIDAS regulation.
Although it is used less and less frequently in the digital world, the handwritten signature is the basis of most legislations.
Organizations that do not want to use electronic signatures are forced to print contracts, sign them on paper, scan them and send them by email which then needs to be disseminated to all parties involved.
Although R2 Docuo offers electronic alternatives to this method, it also support manual signatures and have workflows designed to handle the intricacies and complexities of such a process.
Legal departments carry a key responsibility: monitoring the contracts that are in force. Controlling key dates for the fulfillment of rights and obligations, or renewal options can be very expensive when the number of contracts grows. R2 Docuo allows you to visually and automatically manage contracts.
R2 Docuo allows you to configure the key rights and obligations of each contract, including amounts to pay or collect, deadlines and affected stakeholders.
Users can view what rights or obligations remain to be fulfilled by each party and what deadlines have expired. R2 Docuo will notify the people involved in advance or approaching deadlines or when a right or obligation is executed.
When creating a contract you will be able to specify the start and end dates and the different tacit or explicit renewal options.
R2 Docuo will visually mark the contracts close to their termination and expiration dates in its Kanban board so that those responsible do not miss any important dates.
You can even send a non-renewal notice to a provider with a simple click.
Visual management of contracts is now possible with R2 Docuo workflows and the Kanban view.
The contracts are organized in the form of cards placed in different columns of a board that reflects their status (requested, under review, approved, close to expiration …).
Each status has a color, and information that provides a complete view of the team’s pending work which is far superior to the traditional list of documents that are usually used to manage the process.
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