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Easy and intuitive interface,
learn to use it in a few minutes
The R2 Docuo document management software has an interface that you already know,
it is similar to any file browser but with many improvements.
Use the desktop application for Windows or your favorite web broser
to access your private cloud and your files. Have a look on the main window:
it is similar to any file browser but with many improvements.
Use the desktop application for Windows or your favorite web broser
to access your private cloud and your files. Have a look on the main window:
Don't use just folders,
organize your documents using categories
Assign a category to any file so that R2 Docuo creates
document management features such as metadata, templates or workflow for it.
Use the category view to list together all documents of the same category,
no matter in which folder they are stored. This is the main advantage of Document Managemen Software over tradicional folder systems.
document management features such as metadata, templates or workflow for it.
Use the category view to list together all documents of the same category,
no matter in which folder they are stored. This is the main advantage of Document Managemen Software over tradicional folder systems.
Add metadata to your files
R2 Docuo document management software adds a details view to your files
that includes data fields (metadata) depending on its category.
Create your own categories with the metadata you need and use them to complete your documents,
perform searchs, view metadata in columns near your files or automatically fill Microsoft Office® templates.
that includes data fields (metadata) depending on its category.
Create your own categories with the metadata you need and use them to complete your documents,
perform searchs, view metadata in columns near your files or automatically fill Microsoft Office® templates.
Sign PDF documents electronically
Upload your digital certificates and add electronic signature to your documents in R2 Docuo with single click.
Set security in electronic signatures for users to sign PDF documents without knowing the certificate password.
Use your usual corporate certificates (FNMT, DigiCert, Verisign, etc.) to electronically sign PDF documents quickly and safely in your document management software.
Use your usual corporate certificates (FNMT, DigiCert, Verisign, etc.) to electronically sign PDF documents quickly and safely in your document management software.
Scan documents directly to your document management software
Install your scanner drivers in your workstation and forget about manual scanning.
R2 Docuo uses the TWAIN standard for directly import and classify documents and take them from your scanner to the cloud, page by page or using the document loader in your device.
R2 Docuo uses the TWAIN standard for directly import and classify documents and take them from your scanner to the cloud, page by page or using the document loader in your device.
Collaborate with your team using
comments, calendar reminders and tasks
Every document in R2 Docuo has an activity & collaboration board
that you can use to communicate with other users.
The adresees are emailed as soon as they have a new comment or message
in the document management software.
Your pending activities are allways available in the notification area of the Document Manager.
that you can use to communicate with other users.
The adresees are emailed as soon as they have a new comment or message
in the document management software.
Your pending activities are allways available in the notification area of the Document Manager.
Use version control
and publish in PDF format
Enable version control for a file in the document management software to have a
separate control of a document's draft and its published version.
Work in the upcoming document version while other users use the published current one.
Warn subscriptors when a new version is publised and do it in PDF format if you want:
separate control of a document's draft and its published version.
Work in the upcoming document version while other users use the published current one.
Warn subscriptors when a new version is publised and do it in PDF format if you want:
DRAFT EDITION: In documents with version control enabled, you start
working in the document draft, in this case in the 1.0 version.
PUBLISHING: When the draft is ready you can publish the document. If it was
a Microsoft Office® file you can choose to do it in PDF format.
CREATE A NEW VERSION OF EXISTING DOCUMENTS: You can create a new version of
an existing document and work in the new version (2.0) until it is ready to be published.
Upload your Microsoft Office® templates
and fill them automatically
Upload your usual document templates to each document management category
and create new documents based on them easily in the Document Management System.
You can add replacement tags inside your templates so that they
will be replaced automatically with metadata when you publish or create new documents.
and create new documents based on them easily in the Document Management System.
You can add replacement tags inside your templates so that they
will be replaced automatically with metadata when you publish or create new documents.
Full control and traceability
of all your users actions
Assign permisions by folder, category, worflow state or any other criteria.
Organize your users in groups and register every action they perform
so that you get full control of their activities in the document management software.
Organize your users in groups and register every action they perform
so that you get full control of their activities in the document management software.
or subscribe starting at 15 €/month.