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Don't use just folders, organize your documents using categories
Assign a category to any file so that R2 Docuo creates
document management features such as metadata, templates or workflow for it.
Use the category view to list together all documents of the same category,
no matter in which folder they are stored. This is the main advantage of Document Managemen Software over tradicional folder systems.
Add metadata to your files
R2 Docuo document management software adds a details view to your files
that includes data fields (metadata) depending on its category.
Create your own categories with the metadata you need and use them to complete your documents,
perform searchs, view metadata in columns near your files or
automatically fill Microsoft Office® templates.
Upload your digital certificates and add electronic signature to your documents in R2 Docuo with single click.
Set security in electronic signatures for users to sign PDF documents without knowing the certificate password.
Use your usual corporate certificates (FNMT, DigiCert, Verisign, etc.) to electronically sign PDF documents quickly and safely
in your document management software.
Scan documents directly to your document management software
Install your scanner drivers in your workstation and forget about manual scanning.
R2 Docuo uses the TWAIN standard
for directly import and classify documents and take them from your scanner to the cloud, page by page or using the document loader in your device.
Collaborate with your team using comments, calendar reminders and tasks
Every document in R2 Docuo has an activity & collaboration board
that you can use to communicate with other users.
The adresees are emailed as soon as they
have a new comment or message in the document management software. Your pending
activities are allways available in the notification area of the Document Manager.
Full control and traceability of all your users actions
Assign permisions by folder, category, worflow state or any other criteria.
Organize your users in groups and register every action they perform
so that you get full control of their activities in the document management software.